Internal and external reporting and communication on alleged misconduct by ICVA Secretariat staff and ICVA Secretariat associates (1)

ICVA’s commitments and motion to action adopted by the ICVA General Assembly in March 2018, committed to have systems in place for preventing, detecting, and responding to misconduct. ICVA Secretariat and the ICVA members take action to protect those we work with and ensure justice for survivors of abuse.

The reporting system outlined below forms part of the commitments, to provide clear pathways and parameters for reporting and communicating information related to misconduct appropriately and responsibly.

ICVA Secretariat has a zero-tolerance policy towards sexual exploitation, abuse, and harassment. We believe all people have a right to live their lives free from sexual violence. We recognise that there are unequal power dynamics across and within the humanitarian sector and in relation to those we serve, and that we face an inherent risk of some employees, volunteers or consultants exploiting their position of power for personal gain.

ICVA Secretariat and its members will not tolerate its employees, volunteers, consultants, partners or any other representatives associated with the delivery of our work carrying out any form of sexual harassment, sexual abuse or sexual exploitation. Our commitment to reporting, investigating, and preventing misconducts is driven by our values and commitment to root out abuse.

The following internal and external reporting and communication on alleged misconduct is for situations where alleged misconduct is carried out by ICVA Secretariat staff and associates with the delivery of ICVA’s work.

Misconduct is defined as sexual, financial, and/or Human Resource related.

  • Sexual harassment, abuse, and exploitation: child abuse, vulnerable adult abuse, sexual assault, sexual harassment, sexual exploitation, other (2).
  • Financial: fraud, theft, bribery, nepotism, money laundering, terrorist financing, shoplifting, conflict of interest, counterfeit money, cybercrime, extortion, criminal damage, other.
  • Human Resources: bullying, harassment, discrimination, breach of policy.

ICVA Secretariat staff and associates have signed up to the ICVA organisational safeguarding policies (comprehensive code of conduct on matters relating to sexual exploitation, abuse and harassment – December 2018).

ICVA ensures accessible, safe and responsive mechanisms to receive and record complaints and reports.

A complaint/report form is available for reporting and communication on alleged misconduct.

All Complaints & Reports are duly and timely addressed, and safeguards are in place to ensure full respect for the rights of all those involved, especially alleged victims.

Any complaint against ICVA Staff & Associates is addressed in full confidentiality to the ICVA Finances & Administration manager , Isabelle Saussereau (Isabelle.Saussereau@icvanetwork.org) and ICVA Executive Director, Ignacio Packer (ignacio.packer@icvanetwork.org ). Exceptionally, when concerns exist on how the allegations would be managed, the Complaint should be addressed to the ICVA Board HR focal point, Walter Brill (brill@icmc.net).

 
(1) Misconduct by ICVA secretariat staff (“ICVA Staff”) ICVA interns, contractors or other parties (“ICVA Associates”), who, under an ICVA mandate undertake field trips to locations, where they come in contact with persons of concern to ICVA member and partner organisations (“persons of concern”) or otherwise assist ICVA in organising events and conferences at national, regional and international level.

(2) Work place harassment, sexual harassment, sexual abuse and  sexual exploitation are defined in section 3 of the ICVA organisational safeguarding policies.